01Search
Offer dates that are actually available
- Check direct bookings and closures together
- Account for supported iCal occupancy
WordPress booking system for accommodation
From an available date to a paid direct booking – on your own WordPress website.
RoomPilot lets guests find available accommodation, see the price, add extras and book and pay directly. Occupancy from supported iCal calendars can be taken into account at the same time.
Self-hostediCal synchronisationGutenberg & ElementorPayment plans
129.00 € one-timeOne-time product licence
How it works
One clear booking journey instead of email chains, price sheets and separate calendars.
Guests find dates, choose accommodation and extras, see the price and complete the booking. You keep booking and payment status together in WordPress.
02Choose
Show accommodation and price clearly
- Rates and stay rules
- Seasonal and promotional pricing
03Add
Offer useful extras during booking
- For example breakfast, parking or cleaning
- Control services per accommodation
04Pay
Use a deposit or full payment
- See paid and outstanding amounts
- Handle cancellations and refunds traceably
05Manage
Keep the process clear after booking
- Confirmations and reminders
- Arrivals, departures and tasks
What you can do
What RoomPilot handles for direct bookings.
Direct bookings
Guests can book on your website instead of relying only on a portal.
Shared availability
Direct bookings, manual closures and supported iCal calendars are checked together.
Pricing and rules
Manage seasons, weekends, packages, vouchers and stay rules centrally.
Extras
Offer breakfast, parking, cleaning or other services during the booking journey.
Payments
Keep deposits, balances, due dates, cancellations and refunds linked to the booking.
Airbnb & Booking.com via iCal
Use calendar feeds for occupied dates; iCal does not synchronise prices, messages or complete portal reservation data.
Gutenberg & Elementor
Add booking views to WordPress with blocks or Elementor widgets.
Automatic communication
Send confirmations, reminders and other messages based on rules.
Your WordPress environment
The operational booking core runs in your WordPress installation; optional external services remain separate.
Who it is for
Direct booking for different accommodation models.
Vacation rentals
Market one or several properties directly.
Apartments
Combine rates, stay rules and additional services.
Guesthouses
Support small teams with shared booking and payment status.
Serviced living
Model longer stays and recurring services.
Small hotels
Add direct sales without binding the website to one platform.
Other timed offers
Manage rooms and time-based services with defined capacity.
Who it is for
Solutions by use case
Booking plugin for vacation rentalsWordPress booking plugin for vacation rentals with direct checkout→Direct booking without commissionDirect bookings without platform commission on your own WordPress website→Booking system for apartmentsWordPress booking system for apartments and serviced living→Booking calendar with iCalWordPress booking calendar with iCal synchronisation→Booking system for guesthousesWordPress booking system for guesthouses and small hotels→Online payment and depositOnline payment and deposits for vacation rental bookings in WordPress→
Integrations & Adapters
Integrations & Adapters
WP RoomPilot's integration layer can be extended on request with additional payment providers, booking portals and third-party systems. A documented interface and the required access approvals are necessary. Scope and effort are reviewed in advance.
WP RoomPilot integrationsUnderstand Airbnb, Booking.com, iCal, Google Calendar, WooCommerce and payments.→WooCommerce integration for WP RoomPilotUse WooCommerce when useful without tying the RoomPilot booking core to it.→Synchronise an Airbnb calendar with WordPressInclude Airbnb occupancy in RoomPilot availability through iCal.→Synchronise a Booking.com calendar with WordPressInclude Booking.com occupancy in RoomPilot availability through iCal.→
Booking.com bookings in Google CalendarShow Booking.com bookings in Google Calendar through WordPress and iCal.→
PayPal and Stripe payments with WP RoomPilotKeep payment, deposit and balance connected to the booking.→
Gutenberg and Elementor integration for WP RoomPilotRender booking views natively in Gutenberg and Elementor.→Connect Airbnb to your own booking systemConnect Airbnb to your own booking system and handle direct enquiries professionally.→WooCommerce for vacation rentalsUse WooCommerce for vacation rentals and direct bookings.→Need another connection?
SupportWP RoomPilot's integration layer can be extended on request with additional payment providers, booking portals and third-party systems. A documented interface and the required access approvals are necessary. Scope and effort are reviewed in advance.
Frequently asked questions
Frequently asked questions
Which businesses is RoomPilot for?
Vacation rentals, apartments, guesthouses, small hotels and other time-based offers with their own WordPress website.
Is RoomPilot a full channel manager?
No. RoomPilot combines direct bookings with supported iCal calendars. iCal mainly exchanges occupied time periods; it does not synchronise prices, messages, payments or complete portal reservation data in real time.
Is WooCommerce required?
No. The core works independently. WooCommerce can remain an optional integration route.
Can I define dynamic prices and packages?
Yes. You can define rates and pricing rules, seasonal and weekend prices, packages, services, vouchers and payment plans.
Where is booking data stored?
The operational core remains self-hosted in your WordPress installation; optional services are clearly separated.
Try RoomPilot with a real booking journey.
Start the live demo with prepared accommodation and bookings, or buy the licence directly.